Hong Kong company secretarial
Company Secretary Services in Hong Kong Compared (2026): 9 Firms
Published annual company secretary fees in Hong Kong start at about HK$1,300 to HK$3,550 for online plans, and a registered address often costs HK$2,000 to HK$3,550 a year on top. Several established firms quote on request. Check that the fee covers the Annual Return (NAR1) and its HK$105 filing fee, the significant controllers register and a registered address, and confirm the provider’s TCSP licence on the Companies Registry register. This guide compares 9 firms, VIVOS included, A–Z.
Written by the VIVOS Hong Kong team (VIVOS Corporate Services (HK) Ltd, Business Registration No. 80545137). VIVOS is one of the 9 firms compared. Firms are listed A–Z, not ranked, and no firm paid to be included. Facts come from each firm’s own Hong Kong website and official sources, checked on 16 October 2026.
| Key fact | Detail |
|---|---|
| Company secretary | Required for every Hong Kong company (Companies Ordinance, Cap. 622, s474) |
| Who can act | An individual ordinarily resident in Hong Kong, or a body corporate with a registered office or place of business in Hong Kong |
| Sole director | In a private company with one director, that director cannot also be the secretary |
| Annual Return (NAR1) | Within 42 days after each anniversary of incorporation; HK$105 if on time |
| Late Annual Return | HK$870 to HK$3,480, depending on how late |
| AGM | Within 9 months after the end of the accounting reference period, unless dispensed with |
| TCSP licence | Required since 1 March 2018 for company secretarial and registered address businesses |
| Business Registration | HK$2,350 for a one-year certificate from 1 April 2026 (HK$2,200 fee plus HK$150 levy) |
What the Companies Ordinance requires
Every Hong Kong company must have a company secretary. An individual secretary must ordinarily reside in Hong Kong, and a corporate secretary must have its registered office or a place of business in Hong Kong. In a private company with a single director, that director cannot also be the secretary, and nor can a company whose sole director is that same person.
If a company has no secretary, the Registrar can direct it to appoint one; ignoring the direction is an offence with a level 6 fine plus HK$2,000 a day. A change of secretary is filed on Form ND2A within 15 days.
Annual Return and AGM deadlines
A private company files its Annual Return (NAR1) within 42 days after each anniversary of its incorporation. The fee is HK$105 on time. Late fees rise with the delay, and the Registrar cannot extend the deadline or waive them:
| Filed | Fee |
|---|---|
| Within 42 days | HK$105 |
| After 42 days, up to 3 months late | HK$870 |
| More than 3 and up to 6 months late | HK$1,740 |
| More than 6 and up to 9 months late | HK$2,610 |
| More than 9 months late | HK$3,480 |
Late delivery is also an offence, with a fine of up to HK$50,000 plus HK$1,000 a day.
A private company holds its AGM within 9 months after the end of its accounting reference period. It does not need one if everything an AGM would do is done by written resolution, if it has a single member, or if it is dormant. Members can also dispense with AGMs by a unanimous resolution, filed with the Registrar within 15 days.
Significant controllers register and TCSP licensing
Non-listed Hong Kong companies must keep a significant controllers register in Hong Kong, open to law enforcement officers, and appoint a designated representative. Failing to do so is punishable by a level 4 fine (HK$25,000) plus HK$700 a day.
Since 1 March 2018, anyone carrying on a trust or company service business in Hong Kong, including acting as company secretary or providing a registered office, needs a TCSP licence from the Registrar of Companies. Operating without one carries a fine of HK$100,000 and six months’ imprisonment. Licences normally run for three years, and you can search any provider by name or licence number on the Companies Registry’s free TCSP register.
Quick comparison
Fees are the lowest each firm publishes for its Hong Kong company secretary service, as at 16 October 2026. Two of the names have changed recently: InCorp Hong Kong is now Ascentium Hong Kong, and Tricor’s Hong Kong corporate secretarial business is now part of Vistra.
| Firm (A–Z) | Lowest published fee (per year) | Annual Return filing | Registered address | Delivery | Work visas |
|---|---|---|---|---|---|
| Acclime | Quote on request | Statutory filings with fees | Not stated | 100% online, DocuSign | Yes |
| Air Corporate | US$955 | Included (government fee not stated) | Included for 1 year | Online, named company secretary | No (guides only) |
| Ascentium (formerly InCorp Hong Kong) | Quote on request | Included, within 42 days | Included | Named secretarial professional | Yes, via Links International |
| BoardRoom | Quote on request | Yearly statutory filings | Included | Dedicated company secretary, North Point | Not stated |
| FastLane Group | HK$3,550 (Basic) | Included (government fee not stated) | Separate plan from HK$3,550 | Dedicated account manager, Sheung Wan | Yes |
| Osome | HK$1,400 with accounting; HK$3,600 (Unlimited) on its own | Included, with the HK$105 fee | Add-on, HK$3,000 | App and live chat | Not clear |
| Sleek | HK$1,300 (Standard, 1 shareholder) | Included, with the filing fee | Add-on, HK$2,000 | Dedicated contact and dashboard | No |
| Statrys | HK$5,000 in year one (with address); HK$6,966 from year two | Included, government fees included | Included | Online portal | No |
| VIVOS | Quote on request | Included | Included | Named company secretary, Cheung Sha Wan office | Yes |
The firms, in detail
Acclime: Acclime Corporate Services Limited runs its company secretary service fully online with DocuSign, alongside tax, accounting, HR and immigration work across Asia. Its Hong Kong practice grew from Fiducia, founded in 1982. Fees are quoted on request.
Air Corporate: The Air Corporation Ltd prices its Hong Kong company secretary plan at US$955 a year, including Annual Return filing, AGM resolutions and a registered address for one year, with a named secretary. It suits non-resident founders who want an online bundle.
Ascentium (formerly InCorp Hong Kong): the rebrand was completed in June 2026. Its service covers Annual Return filing within the 42-day deadline, a registered office address and minutes, with a named secretarial professional, plus accounting, tax and HR. Fees are quoted on request.
BoardRoom: BoardRoom Corporate Services (HK) Limited provides a dedicated company secretary, registered office, statutory registers and minute books from North Point. The group also runs share registries, so it often serves listed issuers and multi-country groups. Fees are quoted on request.
FastLane Group: FastLane Capital Limited has operated since 2013 from Sheung Wan. Its Basic plan costs HK$3,550 a year with a designated representative and statutory records; a registered address is a separate plan from HK$3,550, and director resolutions cost HK$1,800 each.
Osome: Osome’s Hong Kong Essential plan is HK$1,400 a year when bundled with accounting, including the HK$105 Annual Return fee and AGM documents; the Unlimited plan is HK$3,600 on its own. Service runs through its app and live chat, and a registered address costs HK$3,000 a year.
Sleek: Sleek Hong Kong Limited’s Standard plan costs HK$1,300 a year for a single-shareholder company, including the Annual Return and its filing fee, statutory registers with the significant controllers register, AGM documents and a designated representative. A registered address is HK$2,000 extra. Sleek does not handle visa applications.
Statrys: Statrys Corporate Services Limited charges HK$5,000 in the first year, covering company secretary service, annual return filing with government fees, Business Registration renewal and a registered address, then HK$6,966 a year. Its accounting service needs a Statrys business account. It was founded in 2020.
VIVOS: VIVOS Corporate Services (HK) Ltd (Business Registration No. 80545137) works from NCB Innovation Centre, 888 Lai Chi Kok Road, Cheung Sha Wan. It acts as company secretary and provides the registered office, significant controllers register and statutory books, alongside incorporation, accounting, audit and profits tax, and work visas, and works with VIVOS Group offices in Singapore, Malaysia and the UAE. Fees are quoted per case.
How to choose, whoever you pick
- Search the provider on the Companies Registry’s TCSP register before you sign.
- Compare like with like: is the HK$105 Annual Return fee included, is the significant controllers register kept, and is a registered address part of the price?
- Ask who your company secretary is and who acts as designated representative.
- Count the extras you will need each year, such as resolutions, director changes and Business Registration renewal.
- If you also need accounting, an audit, profits tax filing or a work visa, check whether the same firm can do it.
Frequently asked questions
Who can be a company secretary in Hong Kong?
An individual who ordinarily resides in Hong Kong, or a body corporate with its registered office or a place of business in Hong Kong. In a private company with a single director, that director cannot also be the company secretary.
When is the Annual Return (NAR1) due?
A private company files it within 42 days after each anniversary of its incorporation. The fee is HK$105 if it is filed on time.
What happens if the Annual Return is late?
The fee rises to HK$870 if it is up to three months late, HK$1,740 up to six months, HK$2,610 up to nine months and HK$3,480 after that. Late delivery is also an offence, with a fine of up to HK$50,000 plus HK$1,000 a day.
Does a private company in Hong Kong have to hold an AGM?
It must hold one within 9 months after the end of its accounting reference period, unless everything is done by written resolution, it has a single member, it is dormant, or its members have unanimously resolved to dispense with AGMs.
What is a TCSP licence?
Since 1 March 2018, anyone carrying on a company secretarial or registered address business in Hong Kong needs a Trust or Company Service Provider licence from the Registrar of Companies. You can check a provider for free on the Companies Registry’s TCSP register.
How much does a company secretary cost in Hong Kong?
Published annual fees among the firms in this guide start at HK$1,300 (Sleek, single shareholder) and HK$1,400 (Osome, with accounting), with FastLane at HK$3,550 and Statrys at HK$5,000 in year one including a registered address. Acclime, Ascentium, BoardRoom and VIVOS quote on request.
Sources
Facts in this comparison were checked against these sources on 16 October 2026. Fees and rules change, so confirm the current position with the firm or the Companies Registry before acting.
- Companies Registry, Companies Ordinance (Cap. 622), Part 10: Directors and company secretaries
- Companies Registry, FAQ: directors and company secretary
- Companies Registry, Annual Return: private companies
- Companies Registry, FAQ: meetings, resolutions and company records
- Companies Registry, Guideline on keeping a significant controllers register
- Companies Registry, Guideline on compliance for TCSP licensees
- Companies Registry, TCSP licensees: public search
- Inland Revenue Department, Business Registration fee and levy table
- Acclime, Company secretary
- Air Corporate, Company secretary
- Ascentium, Corporate secretarial and compliance
- BoardRoom, Corporate secretarial
- FastLane Group, Company secretary services
- Osome, Company secretary pricing
- Sleek, Company secretary
- Statrys, Corporate secretarial services fee
